Here's what I'd do if I were in his shoes:
1) Announce to all the board members the upcoming move, just so that they're aware of the possibility of extended downtime.
2) Download the entire phpbb folder and the corresponding database(s) (you can do this pretty easily through PhpMyAdmin).
3) Put a "we're currently in the process of moving" notice up on the homepage.
4) Upload the phpbb folder to your new web space.
5) Create the new database(s) in your new hosting account (it's best to keep the same database name and user), and dump all the tables using the downloaded copy of your old database(s). Double check the config file.
6) Test everything.
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